Email archiving is not exactly high on the list of most company's priorities. After all it is not part of the day-to-day processes companies use to actually earn their money. However, it is absolutely vital it can mean the difference between going under when you cannot find the information to defend yourself in a lawsuit and winning your case. Archiving your emails means that you can always put your hand on vital and important information.
Being able to access emails you have just sent when your system goes down is just as important as being able to get your hands on emails you sent several months ago. Should you system go down you need to pull up emails for work that is currently in progress even more than you need emails for work you have already completed.
When you are in business, keeping your ideas for new products and services within your four walls is extremely important. You will be surprised at how much information that is contained in your company's emails needs to be kept private. To stay ahead of your competitors you have to ensure that sensitive documents are not leaked.
Data leaks can happen when employee takes sensitive information outside of the company. Occasionally, a disgruntled employee will do this deliberately for personal gain or to get their own back. Surprisingly, most leaks are not down to malicious acts on the part of your employees. Many employees take work home with them and if they do this in the wrong format it can easily be lost. You need to put processes and systems in place to protect your information and intellectual property. This means keeping your emails secure.
Many firms forget to put their email archiving systems behind a firewall, so lose them to viruses. These firewalls can also ensure that your employees do not waste time on social media sites during the workday.
Keeping all information about business transactions in an archivable format is important. Email is perfect it is automatically dated and time stamped, and is 100% achievable. However, any communication carried out via social media sites like Facebook cannot be reliably archived. You do not want important communication between you, your staff and your customers to be carried out in this forum.
Stopping your staff accessing Facebook and other social media sites makes a lot of sense for another reason. These social media sites are not secure and private enough for business transactions to be carried out on them. You should limit your company to using sites like Facebook to promote products to potential customers and using as a link building and SEO tool.
Being able to access emails you have just sent when your system goes down is just as important as being able to get your hands on emails you sent several months ago. Should you system go down you need to pull up emails for work that is currently in progress even more than you need emails for work you have already completed.
When you are in business, keeping your ideas for new products and services within your four walls is extremely important. You will be surprised at how much information that is contained in your company's emails needs to be kept private. To stay ahead of your competitors you have to ensure that sensitive documents are not leaked.
Data leaks can happen when employee takes sensitive information outside of the company. Occasionally, a disgruntled employee will do this deliberately for personal gain or to get their own back. Surprisingly, most leaks are not down to malicious acts on the part of your employees. Many employees take work home with them and if they do this in the wrong format it can easily be lost. You need to put processes and systems in place to protect your information and intellectual property. This means keeping your emails secure.
Many firms forget to put their email archiving systems behind a firewall, so lose them to viruses. These firewalls can also ensure that your employees do not waste time on social media sites during the workday.
Keeping all information about business transactions in an archivable format is important. Email is perfect it is automatically dated and time stamped, and is 100% achievable. However, any communication carried out via social media sites like Facebook cannot be reliably archived. You do not want important communication between you, your staff and your customers to be carried out in this forum.
Stopping your staff accessing Facebook and other social media sites makes a lot of sense for another reason. These social media sites are not secure and private enough for business transactions to be carried out on them. You should limit your company to using sites like Facebook to promote products to potential customers and using as a link building and SEO tool.
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